As Atomic’s project manager, my job is to plan our projects and keep them on track. Sounds easy enough … maybe even boring. But there’s one little thing that keeps my job challenging.

Changes.

Scope changes. Schedule changes. Software changes. You name it, I’ve seen it. In fact, it seems to me that no matter how carefully a project is planned, some level of changes are inevitable. That’s just what happens when a creative concept evolves into a reality.

So instead of closing my eyes and hoping that changes won’t happen, I’m always ready for them. Here are some of the strategies I use to keep our projects on track in the face of the unexpected.

• Talk openly about the impact of changes. Sometimes a client thinks of a new requirement or new idea partway through a project. We can always accommodate these requests, but it’s my job to make sure the client understands exactly how those changes would affect schedule and budget. That way the client can make an informed decision on whether to implement the changes or stick with the original plan.
• Be honest about delays. Every now and then, it takes us longer to execute a task than we thought it would. (Yes, it’s true – we do make mistakes!) In those situations, I always let our clients know right away that we need to bump our schedule back a couple of day. Clients appreciate this honesty, and it helps them to better plan their review cycles accordingly.
• Constantly monitor and adjust milestones. If we miss a milestone in our project schedule, we don’t just throw up our hands and say, “well, we’re sunk now.” Instead, I constantly readjust project milestones as needed. If we get behind on a deadline, I find out if we can expedite subsequent ones. And, if needed, I crack the whip and get our team really cranking to help us meet a deadline.

Of course, in my fondest dreams, all projects tick along perfectly, with every milestone met to the minute. I’ll keep hoping for that … but in the meantime, when changes come along, I’ll be ready for them.

Here at Atomic, we talk a lot about organic search – getting your site a high ranking on Google through strong website content, without using paid ads.

But paid ads do have a role in search, and pay-per-click is one of the best ways to utilize them.

Pay-per-click involves advertising your business on a search engine like Google. When people search for one of your keywords, your ad appears next to the search results. People can click your ad to make a purchase or learn more about you. The system is called “pay per click” because you’re charged only when someone clicks your ad, not every time the ad is displayed.

How do you know if pay-per-click is for you?

• You need paying customers quickly. Maybe you just invested in a new location and need to start recouping your costs ASAP. You can’t wait a few months for customers to find you through organic search – you need customers in the door now.
• Your business depends on web sales. Maybe you don’t have a storefront – you’re an online business. In that case, getting qualified buyers to your website is of prime importance, every day.
• You’re targeting highly competitive keywords. If you’re one seller in a crowded marketplace, relying on organic search alone won’t cut the mustard. To stay on par with your competitors, you need the help of pay-per-click.
• You have a changing product lineup. Organic search involves optimizing your site for keywords of ongoing importance – “DVDs,” for example. But what if you want to let customers know that you’ll have Star Trek in stock THIS TUESDAY? In that situation, organic search can’t get the message across quick enough. You need a pay-per-click campaign targeted to that specific release date.
• You need to advertise a special sale or promotion. Maybe your business is having a once-a-year sidewalk sale, and you want to move as much product as possible. In that scenario, you want to take advantage of every advertising opportunity that you can afford – and pay-per-click is one of the most effective and most affordable options out there.

It helps to think of organic search and pay-per-click as dual strategies, working together to drive traffic to your website. Organic search is a long-term strategy that involves getting the best search results for your site over time. Pay-per-click is an immediate-term strategy that can get results quickly, when you need them the most.

Wondering if pay-per-click is for you? Talk to us today.

We mentioned in our previous blog entry that we’re a little bit obsessive about project planning. And we admit it—we are. But that’s because we’ve seen too many web projects derailed because of poor planning, or no planning. And that’s not what we want for our customers.

So we take planning and project management seriously. One critical step in those efforts is creating a wireframe for any new website.

What’s a wireframe? A wireframe is very simple design that lays out the essential elements that go on each of your web pages. A wireframe for a common webpage, for example, might include placeholders for a header, navigation, body copy, an image, a search function, a “call to action” box, and “contact us” information.

It would look something like this:

Why are wireframes so important?

• Wireframes save time because they give web designers clear direction on what needs to go on each page of the site. With a creative brief in one hand and an approved wireframe in the other, a designer  begin developing a great visual image for your site – without having to worry that he might be leaving a critical functionality off of one of the pages. Too many web projects jump straight from creating a sitemap to beginning design, without creating a wireframe in between—and too much information falls in the gap in between.
• Wireframes also save money because the basic elements of the site have been determined and approved before the creative design process ever begins. So there’s much less chance that a design will have to be torn apart and done over—which can drive costs up quickly.

Even though we’re a newfangled interactive firm, I guess we believe in the old-fashioned principle of “doing things right the first time.” We know that’s the right thing for our customers.

Want to learn more about wireframes and Atomic’s project management strategy? Contact us anytime.

Stop the interweb presses! We’ve got some news!

Atomic has just released it’s first application. It’s called SlickPlan, and it’s a free tool that web developers can use to easily create great-looking sitemaps and flowcharts.

Q: Excuse me, you built an application? I thought you were web developers.

A: Well, of course we are. But often our clients need custom functionality or custom applications for their websites. We wanted to let everyone know we do that too.

Q: Really? You can do that?

A: Totally. Our own Dayton web design team handcrafted this application using PHP/MySQL and jQuery. We used Twitter to identify a qualified focus group that helped us to beta test the program. We released it about a month ago, and we’ve already got more than a thousand registered users.

Q: So you created this app for your customers?

A: Well, originally we created it for ourselves. We’re obsessive about project planning at Atomic – and the first step in planning every website is to create a sitemap. We found ourselves wasting a lot of time building sitemaps in InDesign or Illustrator. So we decided to create an app that could generate sitemaps more easily. That’s how SlickPlan was born.

Q: Is it just for web developers?

A: SlickPlan is great for web developers because they can use it to quickly build site maps, and then with a click of a button turn them into standards-compliant HTML. So that speeds development. It also speeds the review process because developers can send reviewers a URL directly from SlickPlan. Or, they can use SlickPlan to autogenerate a PDF, if that format is preferable.

But in answer to your question, SlickPlan is also great for anyone who needs to quickly and easily create a professional-looking flowchart or sitemap. Like you, for example.

Q: Me?

A: Yeah, you. You look like you could use a little more organization in your life.

Q: < sigh…. >

Want to check out SlickPlan and give it a try? Go to www.SlickPlan.com. Or contact us anytime to learn more.

We’ve been busier then usual lately ramping up for the release of our first public web application called SlickPlan. SlickPlan is a a free sitemap and flowchart generator built by the Dayton, Ohio website design team at Atomic.

SlickPlan’s overwhelming positive response has prompted us to give our friends a sneak peak at the design and user interface. Take a peak and let us know what you think.

Check them out on Flickr »